How can an instructor add a class to the schedule?

You must be an instructor and be logged into the web site to add a class to the schedule.  (Note: several screenshots are displayed below; these can be enlarged by a single click on the image.)

(1) On the Account menu at the top of the screen, click Profile.

(2) On the line that starts with My Profile, click Events.

(3) On the line starting with My Profile you’ll see My Events.  Click this to see the classes you are teaching, if any.  Below the My Events with the large font size you’ll see the Add New button; click this to open the form.

(4) Most of the form should be straightforward:

An asterisk * near or under a text box means data is required.

Enter the class title (or Open Lab) in the Event Name box

Under When, checking a recurring event will open another box that leads you through the steps for this.  Otherwise, fill in From/to (date – usually the same for us) and Starts/to (start time and end time).

Under Where/Location Name, if you type the two letters Qu, the box will be auto-filled to the CATC address; click the box to select.

Under Details, click the Visual tab in the upper right and add a description (usually taken from the Class Catalog by Copy & Paste).  You may edit this if you wish but don’t get too far from the original.

Under Category: for an Open Lab select (click) the Open Labs entry to highlight it.

For a class, multiple-select each of the two Classes entries (one is for the calendar and the other is for the list of classes).  If you don’t want one of these options then just check the one you do want.

Under Bookings/Registration, check the box “Enable registration for this event” to allow people to sign-up (leave it blank for Open Labs).  This opens new options controlling the bookings.

Under Tickets you can change the class capacity from 10 to something else by clicking Edit in the first column. Then change the value for Spaces.

Next we need to restrict classes to registered dues-paying members, so scroll further down the page to the line starting with “Available for”; change “Everyone” to “Logged In Users”. This opens a long list of Roles: click the one for “Member”.

You probably don’t want to mess with the rest; however, one thing you should check is the value for the Booking Cutoff Date (near the bottom of the form). Having it blank defaults to the beginning of the class, so that’s a safe value.

Double-check all your entries. If you see a solid red box to the left of Standard/Edit under the Tickets heading that means there is an error.

When you are sure everything is OK, click Submit Event.

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